Statutes

STATUTES

OF THE ASSOCIATION CLUB GLOBAL

AND ITS GROUPS & MEMBERS

§

STATUTES ACCEPTED AT FIRST ANNUAL MEETING 2006-03-18.

REVISED AT ANNUAL MEETING 2007-04-14, 2008-04-21, 2009-04-27.

TRANSLATED INTO ENGLISH 2010 AND ACCEPTED IN ANNUAL MEETING: 2010-03-29.

  1. Information of the Association

Name: Club Global

Form: Non-Profit Association, Non-Governmental Organisation, Civil Society Organisation, International Network.

Type: International, Independent, Non-political, Non-religious association.

Location: Registered in Sweden, Göteborg, in Göteborg municipality, and represented by Club Global-groups in different countries.

Club Global Groups (2010):

CG Sweden

CG Pakistan

CG Bangladesh

CG Gambia

Information & Contact: www.clubglobalnetwork.wordpress.com

  1. Aims, Goals & Activities

Aims

  • To stimulate the global civil society and to strengthen its individuals, in a local context in the represented countries, and in the world through activities and projects within the fields: culture, nature, and education.

  • To promote a global perspective, sharing, and do-it-yourself spirit.

  • To create meeting places in the local and global civil society to promote dialogue and collaboration between different groups and cultures in order to stop exclusion, segregation and conflicts.

  • To promote friendship and exchanges of knowledge and communication.

  • To raise consciousness about the connections between the local and the global and about the global perspective on identity, in order to develop towards a just, equal, sustainable and balanced world.

Goal

Club Global’s overall goal is to promote and contribute to positive development towards a fair, equal, sustainable and balanced planet for all citizens, by working in a local setting but with a global perspective and responsibility.

Activities

Club Global is an association with its main body the Executive Board registered in Sweden since 2006 and it has developed towards being represented in different countries with a Producer group – a Club Global Group – in Pakistan (2008), Bangladesh (2009), and Gambia (2010).

Club Global intends to organise events, activities and projects within the fields culture, nature, education – with a global perspective. Activities shall occur locally in the Gothenburg region, Sweden, and internationally in the member countries represented in the association by so-called Club Global groups.
Club Global intends to be a club and a global forum, which organizes activities such as: cultural and educational forums that highlight and focus on global issues related to identity, education, culture, education and project management with a global perspective.
Club Global’s operations and activities are designed to have a global focus and an interactive nature.

Activities and aims are presented in detail in the association’s documents:

– “Statutes”

– “Mission Statement”

– “Annual Activity Plan”

– “Activity Manual”.

3. Organisation

The association’s organization consists of:

– 1 Annual Meeting – the primary executive decision making and legislative Body

1 Board – the secondary executive decision making and legislative Body

– 1 accountant

– 1 International Coordinator Committee

– Club Global Groups, also called production teams, located in different countries

– Work Groups.

Executive & legislative decision making bodies
The association’s activities and policy documents are adopted by the following agencies in the following order:
-Annual General Meeting
-Auxiliary Annual Meeting
-Board

Board

The Board of Directors is responsible for the association’s current management and operations and is its executive body. The Board is the association’s supreme governing body between Annual Meetings. More details about the Board’s tasks below.


Accountancy
The auditor is responsible for reviewing the Board’s management.

International Committee (IC)
Is an informal group composed of all the Club Global groups’ leaders or coordinators, at minimum should 1 coordinator /country be represented in the IC.
The Committee has an advisory and communicating function and handles international and global issues and topics on behalf of the Board, Annual General Meeting and Club Global Groups.

Club Global-groups

A Club Global Group is a subgroup functioning as a production group under the mother organisation Club Global. It is created in the local setting on the initiative of local members of Club Global in close guiding and collaboration with the Club Global Board. It can be created in any country /region /city with the minimum of 3 persons/coordinators in the group.

Membership is open and voluntary, and anyone who want to be an active or supportive member of a Club Global Group is automatically a member of the mother organisation Club Global. Membership in a CG group should follow the principles and procedures for membership as stated in the Statutes.

The activities and the leaders in CG groups are the Club Global general Annual Meeting, and the Board. Thus all CG groups share the same global perspectives, values, governing documents; such as the Statutes, the Mission Statement, and the Activity Manual, but realising and implementing them through specific local activities functioning in their local setting.

Each year all CG groups are part of yearly developing the organisation’s Organisational activities and economy.

Each CG group should present their own Activity Plan (1) to the Board before the Annual Meeting.

Each group should then in the subsequent year summarise to the Board their activities in the previous year in:

an Activity Report (1) and Economy Report (1).

These documents should be sent to the Board before the Annual Meeting which is due in March – the latest 1/4 each year.

Club Global groups that are repeatedly not following the guiding documents, values or principles of the association may be excluded of the association, and their status as a official CG group may be withdrawn. Decision about exclusion follow the same procedures as for exclusion of members stated in the Statutes.

Working groups
Working groups are compose of people who are members of the Global Club and active in a group that works with a specific theme, topic, activity or project. Working groups may be nominated by: Board of Directors, the Annual Meeting, Club Global-groups, or through a proposal by members who wish to create and be active in a working group.

Organizational Period: Financial year and Calender year
The fiscal year runs between two regular annual general meetings or extraordinary annual meeting.
The calendar year and runs from January 1st and 31st December.

4. Membership

Membership Rules & Member Fee

Member can be either persons or organisations who support the association’s objectives. Membership is obtained through registration using the “Membership Registration”format, or a written request sent by email or letter.

Members receive information about the association, its member forums, working groups, and other benefits like participation in workshops, exchanges, and other club activities and projects.

Member are assumed to be interested in the association’s purpose and give approval of its statutes and pay a membership fee to the club.

The membership fee

is decided on at the Annual meeting.

The membership fee per person is decided by the local CG-group (together with the Board) and is paid to the local Club Global-group.

Sweden CG group: 50 SEK/year per person.

The membership fee for CG-group/organisation is set at 50 Swedish krona /year.

The CG-group/organisations pay the membership fee to the mother organisation Club Global, according to information document on Membership in the website.

Exclusion

A member that seriously damages the association and/or discourages the association’s purpose and goals may be suspended by the Board by simple majority vote. The Board and the Annual Meeting may revoke suspension and exclusion through a simple majority vote.

5. Board, Signatories, Voting Rules, Mandatory Period

Composition of the Executive Board

The association’s board of directors shall consist of minimum = 3 members, and maximum 5 members and 2 substitutes = 7 members.

The Board elects a Chairperson and a Chairperson.

All board members and substitute members are elected by the Annual Meeting.
The Board’s officers are appointed by the Board after the annual general meeting.

Officers include: chairperson, Treasurer, Vice chairperson, International Committee Coordinator – who are elected at annual meeting, and also rolls such as e.g. Information officer, Project Manager, Coordinator, Youth Officer are available, – these are elected by the Board at first meeting after the annual meeting.

The Board’s mandate:

The term of office lasts for 1 year, or 2 years between the annual meetings, or additional annual meetings.

Renunciation of the trust must be communicated in writing to the association’s chairperson at least two months before departure.

The Board duties and responsibilities:
-Execution of decisions and plans from the Annual General Meeting
-Make rulings on issues not deemed to require a decision from the Annual General Meeting
-Manage the association’s assets
-Designate authorized signatories
– Create an annual business plan, so called: Annual Activity Plan including an Budget/Economy Plan.
-Create an Activity Report including Economy report
-Speak and make decisions on the proposals, motions or other documents received from the annual meeting

– Have a governing & communicative function towards the CG groups and International Committee.

– Recruiting for Annual Meeting elections of future members of Board of Directors.

The association’s Signatories and the Organizations Representation

Authorized signatories: The association’s name may be be signed by the directors / signatories appointed by the annual general meeting and /or the association’s founders. The authorized signatories shall be presented in the latest “Minutes of the annual meeting”. The founders are presented in the document “Mission Statement”. For events outside the control of such persons, which could prevent them from completing their mission, the duty of signatory can be temporarily delegated to another person on the Board.

Organisation representation: The right to officially represent the Association Club Global is reserved to members of the Board or persons appointed by the Board, such as group leader in a Club Global Group. Representatives have an obligation to inform the Board continuously on their activities.

Decision making and meetings of the Executive Board

The Board meets when convened by the chairperson or a majority of board members.
The Board have a quorum when at least half the members are present. Decisions are reached by on agreement of at least half of the members present providing their number exceeds one third of the total number of members on the board. In the event of a hung vote, the chairperson has a casting vote.

6. Annual Meeting, Voting rules, Auxiliary Annual Meeting

The annual general meeting is the association’s highest decision making body.

Rules for the Annual Meeting

The annual meeting shall be held before 1 April each year and will be advertised at least 1 month in advance. Motions / Proposals / policy documents must be presented in writing to the board at least 2 week before the due date for Annual general meeting.

Voting rules

At the annual general meeting all members present have the right of expression and the right to vote. The Annual General Meeting reaches decisions by a simple majority. When more than half of those present vote in favor of a proposal. The annual meeting should strive for consensus. Each member has one vote. The quorum for the annual general meeting is reached when at least 3 people eligible to vote are present including the President or Vice President. Each full member present has one vote.

A secret ballot can be applied on request when electing individuals.

Auxiliary / Extraordinary Annual Meeting

An extraordinary annual meeting may be convened when there is a strong need for a major restructuring of the Board, major changes in operational planning, completion of the statutes, the association’s expansion or reorganization. Extra annual meeting may be convened by a simple majority of the board, the auditor or the wish of at least 4 members.

Voting Rules for Auxiliary Annual Meeting

See: Rules for Annual Meeting.

7. Statutes – Revision or modification

These statutes can be amended only at 1 annual or 1 extraordinary annual general meeting. To be valid, the amendment must be adopted by a majority of at least 2 / 3:rds of the voting members present.

The amendment of statutes relating to dissolution of the organisation requires similar decisions by a majority of 2 / 3:rds of the votes, but in 2 consecutive annual or extraordinary annual meetings.

8. Dissolution of the organisation

Dissolution of the organisation requires two consecutive annual general meetings to approve the resolution.

9. Funding & Finances

The organisation’s activities are financed through:

Membership fees, project grants, revenues from events, sponsorship, gifts, and the like.

Each Club Global group can apply for and manage their own project grants, and/or together with other Club Global groups in joint projects. In large projects, groups are advised to include a 10% of administrative fee to the Club Global mother organisation in the project applications for grants.

It is however important with the following reports to the Board:

The financial reporting procedure is done once a year and comprise 1 document per CG group:

– 1 Economy Report (end of year, before 1/4 yearly)

10. Collaboration partners, sponsors, and supporters

The terms partners and sponsors relates to people or organisations who in cooperation with the Association organize activities and/or projects, and where the aid is usually given in economic support or project suggestions.
The term support partner applies to persons/organisations who in different ways support the association’s aims, objectives and activities.

11. Accounting and Revision

The annual general meeting or extraordinary annual meeting shall appoint at least one auditor to examine the association’s finances and activities. The auditor must not be a member on Club Global’s Board.

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